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How Important Is Paper Shredding? 

Even though there are already a lot of identity theft and economic burglary cases that is occurring throughout the online world today, the need to continue as well as enhance the regularity of shredding is still very essential. The leaking of confidential information and identity theft can still happen through paper form. As a matter of fact, it is when we are obliged at protecting ourselves from fraudsters online, that our processes of effectively destroying of paper trails falter. 

Paper Shredding

You may have the shredding done on-site at the place where you are working or at home. This will include the mobile shredding device to come and destroy the sensitive files in front of you. 

Professional paper shredding service providers offer services wherein they would come and gather all your confidential files, place them into secured bins and then they destroy them at one of the shredding sites. 

One Off Sessions – You may contact a professional and highly reputable service providers anytime in order to set a schedule of your paper shredding solutions. In addition to that, they can even give permanent sealed receptacles in which you put your sensitive documents in it and then, call them when you would already want them to shred or get rid of those files. 

Regular Paper Shredding – Paper shredding service providers can come and collect your documents regularly and either destroy them on your home or office, or get rid of them, whether you need it to be annually, quarterly, monthly, bi-weekly, or even weekly. 

 Hiring a Paper Shredding Service Provider 

Any business or company will definitely have to destroy all of the sensitive files at one given point. Whether it is your own business files or confidential client details, you cannot just let these sensitive details fall in the hands of the wrongdoers or any paper shredding companies. However, what qualities do you actually need to consider? 

One thing you have to understand is each paper shredding services differ from the other. Your instinct will more likely tell you all you have to know about them, therefore it is very vital to look at some alternatives prior to selecting the most reliable one. The following are some of the most vital qualities to consider in hiring a professional and highly reputable paper shredding service provider: 

  1. Reliable and Flexible Scheduling

The best paper shredding company will do the task with your pickup schedule as well as recognize special requests. There would be particular times when you need to have more often pickups compared to normal ones. You also need to make sure that they are trustworthy enough to make a visit to come on their set time and date so you will not in an instance where you have mounds of sensitive files taking up a lot of space in your office or home. 

  1. Security

All paper shredding companies like www.datashredder.net/worcester claim to be the best paper shredding services for your paper shredding solutions. They basically could not market their business if only they did not make this claim. However, what you have to know is whether they’ve the appropriate certification to make sure that they are updated with the secure paper shredding laws.

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Do’s and Don’ts of File Shredding 

You have an ethical and legal responsibility to protect the privacy of your employees and customers. The following are some of the do’s and don’ts of shredding private and confidential documents: 

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Do: Create a Schedule for Destruction of Documents 

It is very vital to know when to shred your documents and destroy them when they already reach their last dates of disposition. You should consider having a scheduled paper shredding service in order to make sure that your files are properly destroyed on the scheduled date and time. 

Don’t: Hoard Outdated Documents 

Keeping your outdated files puts a higher risk on the privacy of the data they contain. The longer outdated files are kept, the more possibility that the confidential information will end up on someone else’s hands. Keeping private documents will also result to regulatory non-compliance penalties or fines. 

Do: Always Shred Unnecessary or Outdated Documents 

In order to prevent business fraud and identity theft, shred private files when they are not anymore of use. Since most paper shredding machines are just limited to basic cutting, enabling files to be reassembled by the use of specialized software or even by bare hands, outsource your file destruction to a more qualified and professional partner who utilizes topnotch document destruction tools. 

Don’t: Throw Sensitive Documents in the Trash Bin 

Sifting through your waste is one of the simplest ways for thieves to steal sensitive employee records, trade secrets and client information. Never throw personally identifiable information (PII), financial documents, or protected health information (PHI) in the recycling or trash receptacle. 

Do: Invest in a Professional Paper Shredding Service 

A secure professional paper shredding service gets rid of the hours wasted every month standing over your office paper shredder, thus, improving your company’s profitability and productivity. Secure shredding collection bin are technically placed through the entire office premises enabling documents to be quickly and properly disposed. The security collection bins are gathered on a quarterly, monthly, weekly, bi-weekly or daily basis and your files are shredded for you, depending on the number of information your company needs to shred. 

Don’t: Use an Office Paper Shredder 

Shredding files with the use of the office shredding machine takes effort as well as time. Destroying them on by one involves a lot of steps which includes: 

  • You waste money, time and effort every time you use office paper shredding machines. 
  • Throwing the bag of destroyed papers into the dumpster 
  • Cleaning up of spilled particles of shredded materials 
  • Emptying of shredding receptacle 
  • Feeding every paper into the shredding machine 
  • Separating the documents into easily-shredded portions 
  • Getting rid of file folder or binder, sticky notes, staples, cardstock and paper clips  

Do: Choose a Certified and Professional Shredding Service Provider 

A professional shredding service provider definitely secures your privacy with strict procedures, independent audits and ongoing training. 

 Don’t: Assume Privacy Security 

The shredding industry is actually full of service providers with uncertain security practices. Always remember that privacy security is very important, therefore, hire only a shredding service provider who has trusted and verifiable security processes and can even handle reliable hard drive destruction Worcester MA.